Worried about switching email providers and breaking your team’s workflow? With the right plan and a careful rollout, you can migrate to Tremhost over a weekend and be ready for Monday—no downtime, no drama.
What you’ll achieve
- Professional identity: [email protected] on every device.
- Clean, organized inboxes: Filters that route invoices, support, and sales leads to the right place automatically.
- Less spam distraction: Intelligent filters that protect your team’s focus.
- Centralized control: Add or remove users, reset passwords, and manage signatures easily.
Step-by-step migration plan
https://tremhost.com/emailhosting.html
- Pick your plan
- SME ($5/month): Up to 50 email accounts with 75 GB SSD storage—ideal for most SMEs.
- Corporate Plus ($10/month): Up to 500 accounts with 1000 GB SSD storage—for growing teams.
- Supreme ($15/month): Up to 1000 accounts with 75 TB SSD storage—for large organizations.
- Email 10K ($3000/year): 10,000 accounts and 3 TB SSD storage—perfect for schools.
Tip: If you expect growth, choose a plan with headroom so you don’t need to reshuffle during the move.
- Prepare your domain
- Choose or confirm your domain (e.g., yourcompany.co.zw).
- Make sure you have access to your domain’s DNS panel (where you’ll add MX and related records).
- Create user list and structure
- List all users and their current addresses.
- Decide role-based addresses: sales@, accounts@, info@, support@.
- Define folder structure and filters you want from day one (e.g., route all invoices to Accounts).
- Set up mailboxes in Tremhost
- Create all user accounts and aliases in your Tremhost control panel.
- Configure signatures and display names consistently.
- Connect devices early (without switching MX yet)
- Add each Tremhost mailbox to Outlook and mobile using IMAP/SMTP.
- Test sending between internal users to confirm everything syncs across devices and webmail.
- Import old mail
- Use Tremhost’s migration tools to import emails from Gmail/Yahoo/old provider into each new mailbox.
- Check that labels/folders come across as expected; spot-check key users like Accounts and Sales.
- Lower DNS TTL and schedule the cutover
- 24–48 hours before switching, lower your domain’s MX record TTL to speed up DNS propagation.
- Choose a low-traffic window for the final cutover (often Friday evening or Saturday morning).
- Switch MX records to Tremhost
- Update your MX records as per Tremhost’s instructions.
- Keep old accounts accessible for a short overlap in case of delayed mail.
- Final checks and training
- Send and receive tests for each user; verify on webmail, Outlook, and mobile.
- Review the filters: are invoices going to accounts@? Are support tickets landing in the right folder?
- Provide a short guide: how to use webmail, how to update a signature, how to report spam.
- Post‑migration polish
- Optionally set up email authentication records (SPF, DKIM, DMARC) on your domain to improve deliverability—Tremhost can guide you through this.
- Ask key clients to add your new address to their contacts.
- Monitor for any missed messages; Tremhost support is available 24/7/365.
https://tremhost.com/emailhosting.html
Frequently asked questions
- Will we lose emails? No—when you import mailboxes before switching MX and keep a short overlap, your history stays intact and new mail flows to Tremhost as DNS propagates.
- Can we work during the move? Yes—do the MX change during off-hours. Staff can keep using their old email until the switch, then continue on Tremhost with the same devices.
- What about spam? Tremhost’s Advanced Intelligent Spam Filtering reduces junk mail and helps keep important messages front and center.
Zimbabwe-ready best practices
- If many clients are local, consider a .co.zw domain for recognisability.
- Keep attachments small during cutover; use links for very large files.
- Share a simple “we’ve upgraded our email” note with customers so they know where replies should go.
Call to action
Make the move this weekend. Choose your plan—SME, Corporate Plus, Supreme, or Email 10K—set up users, and let Tremhost guide you through a clean, no‑downtime migration. Prefer paying yearly? Save 20%. And if you need help at any hour, Tremhost support is available 24/7/365—talk to a real person who will walk you through every step.
