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10 Excel Functions You Need To Know


With over 475 or even 500 functions available in Excel, it can be daunting to know which ones to use. Here are ten useful Excel functions that can help you become more productive and efficient with your spreadsheets:

SUM: This function allows you to sum values across a range of cells. For instance, =SUM(A1:A8) would calculate the sum of all values from cell A1 to A8.

COUNT: Use this function to count the number of cells within a specified range that contain numeric values.

AVERAGE: As the name suggests, this function computes the average of the selected cells.

IF: IF statements are incredibly versatile and enable you to output text based on specific conditions. For example, =IF(A1>A2, “GOOD”, “BAD”) would return “GOOD” if the value in cell A1 is greater than the value in cell A2, and “BAD” otherwise.

VLOOKUP: This function searches for a specified value in the leftmost column of a range and returns the corresponding value from a chosen column in the same row.

TODAY and NOW: TODAY and NOW are time and date functions. TODAY returns the current date, and NOW returns the current date and time.

INDEX and MATCH: These functions can be used in combination to achieve more flexible lookups than the standard VLOOKUP function. INDEX returns the value of a cell in a table based on the column and row number, while MATCH finds the position of a cell in a row or column.

OFFSET: The OFFSET function is valuable for creating dynamic ranges. It lets you specify row and column offsets relative to a starting cell. When combined with functions like SUM or AVERAGE, it becomes a powerful tool.

CHOOSE: The CHOOSE function is excellent for scenario planning in financial modelling. It lets you pick from a list of options and return the choice you’ve selected.

CONCATENATE: Use this function to join text from multiple cells into one cell. It’s particularly handy when you need to combine names, addresses, or other text elements.

Remember, familiarity with these functions can greatly enhance your Excel workflow, but the choice of functions should ultimately depend on the specific requirements of your spreadsheets and tasks at hand.